I WANT TO BE A RICH BOOKKEEPER
So please continue to be disorganised ...
Posted by Maureen Windridge on 03/01/2013
Being disorganised and untidy is a luxury that many of us cannot afford. It is time consuming and in today's fast moving world few of us have time to spare or waste. It can also be expensive. However just in case you have got some spare cash here are a few tips on how you can make your bookkeeper a little bit richer ...
don't organise your receipts then I can charge you more for sorting them out!
When I talk to new clients I always ensure that I brief them on what not to do and find that both our worlds become a lot easier when they know what's expected for me to help them as efficiently as possible.
So if you want me to become a rich bookkeeper, here's what to do:
Every time you get a receipt crumple it up and stuff it in your pocket or the bottom of your handbag. Your bookkeeper can then spend time unfolding those receipts and smoothing them out before they can be read and sorted and analysed. Instead, why not keep an envelope in your glove compartment or handbag and every time you get a receipt slip it in unfolded?
Loose a few receipts and invoices. Your bookkeeper can then spend time looking for them, maybe sending emails or making phone calls to get copies of them. In your office you could have a tray or a large bull dog clip for Accounts. So when you are opening letters put anything that is for your bookkeeper into the tray or the clip.
Don't fill in cheque stubs completely. Cheque stubs require 4 pieces of information.
All this information is necessary it takes time to make enquiries if information is missing. Sometimes it is necessary to contact the bank for the information. This is not only time consuming but the bank will charge you for it.
Again when you receive money your bookkeeper needs to know who it has come from when you received it and what it is for. Looking for missing information takes time and costs you money. Also if the receipt isn't recorded properly time could be wasted chasing payment that has already been received and that could upset your customer. Put remittance advices received in the accounts tray or bulldog clip.
When you set up a new direct debit or standing order instruction forget to keep a copy and don't tell your bookkeeper about it. Your bookkeeper will find out about it when they come to do the bank reconciliation. Then they will spend time sending an email or making a phone call to find out what it is for and how it should be treated in your accounts.
The end product of a bookkeepers work will be a set of reports that contain very powerful information about your business. This is what you are paying for. However before these reports are produced the information has to be processed and analysed accurately.
Losing receipts and statements and failing to communicate with your bookkeeper can not only delay the production of these reports the time taken to find the missing information or obtain duplicates can be costly. The worst case scenario could lead to inaccuracies in these important reports.
If you'd like to find out more about MW Bookkeeping and how we can help keep your books accurate then why not give me a call on +44 (0) 1908 692378 or click here to ping me an email and I'll be in touch.
Until next time ...
I consider myself to be incredibly lucky because I am a bookkeeper. At the age of thirteen I did a three year course in three months and passed with distinction. Many years have gone by since then and I am still fascinated by the process of double entry bookkeeping. A process developed over 500 years ago by a venetian monk called Luca Pacioli.
Many people would like a machine that they could put all their paper work into at one end and it would come out the other end all sorted totalled and balanced. I'm glad it hasn't been invented because it would take all the fun out of my work!